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Providence Health & Services Administrative Assistant II in Seward, Alaska


Providence is calling an Administrative Assistant II (Acute Administration, Day Shift, 1.0 FTE) to Seward Mountain Haven in Seward, Alaska. We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all - especially those who are poor and vulnerable.

In this position you will:

  • Coordinate and maintain executive(s) electronic appointment calendar using discretion in scheduling and rescheduling, as appropriate.

  • Interact with executive direct reports and senior management on a routine basis.

  • Communicate messages, schedule meetings, and disseminate information.

  • Organize and expedite the flow of work.

  • Receive and screen communications, transmit detailed information, answer questions, take accurate messages, and keep executive apprised of communications received during their absence.

  • Prepare drafts and finalize correspondence, reports, agreements, memoranda, and presentations using computer software applications, such as Microsoft Office.

  • Use initiative to compose responses to routine correspondence.

  • Work on a variety of assigned department specific projects.

  • Monitor and track completion of assigned project milestones.

  • Compile and summarize data, as required.

  • May participate and assist in budget preparation and financial control activities for assigned area of responsibility.

  • Manage policy software and point person for most system-wide computer programs


Required qualifications for this position include:

  • 2 years progressive work experience in office adminstration

  • Advanced knowledge and experience with spreadsheet, word document and scheduling software

  • Proficient keyboarding skills

Preferred qualifications for this position include:

  • Bachelor's degree

  • Experience working with senior or executive level management

  • Working knowledge of database software

About Mountain Haven

Providence Mountain Haven is the first Green House® home in Alaska, which is includes 4-lodges, each with 10-Elders. Teams are self-managed, have consistent staffing, and have strong patient to caregiver ratio. Caregivers typically have 5:1 patient ratio and work 12-hour shifts. Nestled against Iron Mountain, in Seward, AK, it is a great home for Elders to live out their later years!

About Providence Seward Medical Center

Providence Seward Medical and Care Center is a 6-bed critical access hospital and 40-bed long term care facility providing quality health care to residents and visitors. Our team of physicians, nurses, and support staff deliver compassionate, quality care to all patients. We care for the patients ranging from infants to the elderly with services including, primary care, emergency, inpatient, swing bed, lab, radiology, therapies and nursing home care.

Located only 125 miles south of Anchorage on Resurrection Bay, Seward offers a small community feel and access to a multitude of world class outdoor activities such as kayaking, fishing and hiking.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Clinical)

Location: Alaska-Seward

Req ID: 222244